Overview

Creating revenue accounts in our software is essential for tracking and organizing your business income accurately. Whether you are selling memberships, products, day passes, or other punch passes, revenue accounts help you categorize each type of income stream for better visibility and financial management.

Here are a few key reasons to set up revenue accounts:

1. Gain Insight Into Business Performance

By separating revenue sources—such as memberships, retail sales, and day passes—you can quickly identify which areas are most profitable and which may need attention. This insight allows you to make informed decisions about marketing, pricing, and resource allocation.

2. Simplify Reporting and Accounting

Revenue accounts make it easier to generate detailed financial reports, track trends over time, and prepare for tax season. You can also export this data to your accounting system or share it with your bookkeeper or accountant for smoother reconciliation.

3. Improve Transparency and Accountability

When income is clearly categorized, it's easier to spot inconsistencies or unusual activity. This can help prevent errors and improve internal financial oversight.

If you would like to leverage the ability to export your revenue to your external accounting software, create the same parent and sub accounts in Redpoint HQ as you have elsewhere. If done completely the same, the Exported Account Name will match in QuickBooks or other software.

All products must be linked to a revenue account, so it’s important to create your revenue accounts before setting up products. This ensures that you can accurately map each product to the correct revenue stream in the Product Settings builder. Proper setup from the start helps maintain clean financial tracking and reporting.

Creating Revenue Accounts

1. Manage Menu > Organization & Facility Settings > Revenue Accounts
2. Edit the revenue account

3. Enter a Journal Entries: Exported Mapping Name

   If your revenue accounts in Redpoint HQ are different than what is in your external accounting software, you can manually map revenue accounts to those by using the Exported Mapping Name.

Sub-accounts

When mapping a Sub-account you must prepend the parent account separated with a colon.
There should be no space before or after the colon.

Example:  Walk-In:Day Pass  (parent account:sub account)

If the revenue account names in Redpoint HQ are different from those externally, set the Exported Mapping Name to match the external account name, include any parent accounts.
 

Example:

*There is no space before or after the colon in the mapping name