Features

Reporting: New 'Journal Entry' reports focused on Payment Date

In View > Reports > Reporting (Tab) > Standard Reports (Tab) > ACCOUNTING sub-menu > Journal Entry

A new Journal Entry report has been added to Standard Report that focuses on transactions based on Payment Date. These reports will replace the legacy Journal Entry reports that are based on Invoice date.

• Categorization includes Income, Payment, and Liability:
  • Income:
    • Standard Revenue: Account names are based on Revenue Accounts set up for each product sold
    • Other Income: Account name of Other Income is used in rare cases for partial payments of invoices their will be $0.01 differences as as percentage of the invoice that was partially paid
  • Payment: Account Names of CASH, CHECK, CREDIT_CARD, DIRECT_DEBIT or the Custom Payment Source name
  • Liability: Account name of Account Payment is used when either:
    • A payment is made that is not associated to an invoice (a payment received and applied to an customer as a credit available to use for future invoices).
    • Inter-Gym Payment: An invoice at Gym A is paid for by a Payment at Gym B. This will result in a credit and debit for each location that equal $0
      • Example Payment at Gym A of $10: Results in a Account Payment Credit of $10
      • Example Invoice at Gym B of $10 that is paid for from Gym A Payment: Results in an Account Payment Debit of $10
      • The Credit/Debit difference between Gym A's and Gym B's Account Payment value is $0
      • All other lines associated with the transactions (Payments and Income) are normal
• Journal Entry - Detail: Will provide specific Line Item details for all items in the standard Journal Entry report (except for Account Payment)
  • Credit and Debits may not equal $0 when a payment is made that is not associated to an invoice.

Improvements

Tickets: Highlight quantity of blocked incoming emails requiring attention:

In Tickets > Ticket List > Highlighted link of 'Blocked Emails'

Emails might be blocked due to a flagged/unrecognized email addresses, spam emails, or emails with feedback reports.

Fixes

Contracts: Enrollee freeze pricing on prepaid plans will only charge if the freeze fee is greater than enrollment pricing on the plan.

This fix is relevant for specific frozen prepaid members who should not be charged freeze fees due to having a plan with $0 dues.

Calendar: Default booking limits when selecting 'All Plan Facilities' no longer override explicit facility settings.

In Program Configuration > Booking Limits

Previously, when selecting 'All Facilities' in Program configuration, Default facility settings for Booking Limits would override explicit facility settings. This has now been fixed.

Customers: Service Notice will no longer pop up when making a customer note without having logged in with staff PIN.

Calendar: Composite courses with applied asset schedules no longer exclude sessions.

Fixed an issue that would unintentionally exclude sessions from composite courses when applying asset schedules that impact hours of operation.