Redpoint has a built-in Time clock that you can use for your employees to clock in and clock out.

To use the time clock, you must create at least one Job Code.

Time Clock Configuration

Create a Time Clock List

*Permission required: Access Manage -> Organization & Facility Settings

Go to:  Manage > Organization & Facility Settings* > Lists > Administrative Lists > Time Clock Job Codes

*Hint: In Manage menu> Organization & Facility Settings  use the search bar to quickly find settings. Search “time clock” to  filter the settings menu, then expand Lists> Administrative Lists

1. Click “Add New List”
   1. Give your list a name and optional description
   2. Leave Private toggle OFF.  If on, then it can only be made active in the facility you are currently logged into.
   3. Click “OK” to save
      
      
2. Assign the List to a facility(s) (* this makes the list active)
   
   
3. Click on the List Name to open it and add your Job Codes
   1. See How to Create Time Clock Job Codes below: Add Job Codes to Time Clock List

General Info:

• At least one List and one Job Code will need to be created for employees to Clock In/ Out.
  • Lists can contain multiple Job Codes
    
    
• Multi-Location
  • Separate lists can be created if there are different job codes at different facilities.
  • Only one list can be active for each facility at a time.

Add Job Codes to Time Clock List

1. Click on “+ Add” (these will be the Job Codes) and enter the Job Code Name you want to use
   
   
2. Sort Job Codes A-Z, Z-A or select your own display order - drag and drop to reorder as needed
   
   
3. Press “OK” to save

Manager

View and Edit Time Clocks

*Permission required: View and Edit Time Clock Records

To review, export and fix Time Clock Records go to: Manage > Time Clock Records

From you can easily:

• Add New Time Clock Entries
• Filter by date range, job code and facility making payroll reports easy.
• See Time Entries in red indicating that a Clock In or Clock Out is missing
• Edit Time Entries that require adjustment

Press the “” to open a menu which allows you to modify an entry within the Time Clock Entry Log.

• Split a Time Entry in half
  • Useful if an employee worked through lunch
• View Time Entry History 
  • An audit log of all changes made to the single entry and who made them
• Delete Time Entry
  • Permanently delete a single Time Entry
• Refresh the window
  • If changes to the Time Entry do not display you can manually refresh to window to view the updates

Exporting Time Clock Entries

Run the report to review Payroll Time Summary in: Insights Menu > Reports > Redpoint Insights 'Reports' (Tab) > Standard Reports (Tab) > Payroll (Dropdown) > Payroll Time Summary (Report)

Export Time Entries to a CSV file

Filter the Time Entries you want to export

• Select a date range (defaults to Trailing Month)
• Job Codes (defaults to All)
• Facility(s) (defaults to the facility you are currently logged into)

Employee

Clocking In/Out:

The Time Clock module is always accessible in the header on the far right side.

If you do not want to use the time clock, then do NOT create Job Codes.  If no Job Codes are created then the time clock cannot be used.

After entering their pin, employees can then choose to:

• Select Job Code in the pull down menu
  • Clock In
  • Clock Out
    
    
• View Records
  • View all your Time Clock Entries
  • Add a note to an existing Time Clock (See Adding a Note)
  • Print or export Time Clock Entries

Adding a Note

For employees to add notes to their Time Clocks:

Time Clock Module> View Record>  Edit